Job Opening - Administrative Assistant

Location: Headquarters Rotterdam
Employment type: Full-time
Hours per week: 40 or 32 hours
Start date: Immediately

Are you the financial conscience that helps take the financial administration of our fast-growing fashion brand to the next level? Do you get energy from organizing and maintaining the financial administration, switch effortlessly between execution and control, and find satisfaction in an accurate month-end closing? Then we are looking for you!

About Most Wanted

Most Wanted is a fast-growing fashion brand both online and offline. Our target group? The on-trend, contemporary Gen-Z and Millennials. Most Wanted produces and launches its own collections in a playful way and has a huge following on Instagram & TikTok. Most Wanted has been the go-to place for the latest fashion trends for 10 years: on-trend, affordable, and for every occasion.

Behind the scenes, an ambitious team works hard every day to make our customers happy. Finance is an indispensable link in this: without control over numbers, there is no healthy growth. And that's where you come in.

About the position

As an Allround Administrative Employee, you support the team in financial and logistical matters and are the main point of contact for our accounting office. You ensure everything is accurate, submitted on time, and properly processed. From the weekly payment list to the month-end closing, from expense claims to receipts and invoices, and the matching of purchase orders with invoices and goods deliveries: you keep an overview and monitor quality.

You work closely with our accounting office that handles the bookings, but you are the one who directs, checks, and adjusts where necessary. In addition, you assist in preparing budgets, forecasts, and cash flow overviews. A role with room to grow as we grow.

What will you do?

Administration & submission

• You ensure the timely submission of invoices and the correct classification of bookings
• You liaise with our accounting office about ongoing administrative matters
• You review expense claims and synchronize credit card expenses
• You process the cash book of our store
• You manage the mailbox where all financial communication with service providers and suppliers takes place

Accounts receivable & payments

• You ensure the clearing of accounts receivable
• You prepare the payment list weekly

Purchasing and stock control

• You perform the reconciliation between purchase order, goods receipt, and purchase invoice (three-way match) and identify deviations
• You collaborate with the purchasing team and our distribution center to resolve discrepancies
  
  

Compliance & external submissions

• You check the VAT, income tax, and corporate tax returns prepared by the administration office
• You complete external reports
• You perform consistency checks

Month and year-end closing

• You play a coordinating role in the month-end closing: delivering and reviewing adjustment entries, reports, and stock and margin reconciliations
• You assist with the year-end closing and monitor timeliness towards our accountant

Planning & support

• You assist in preparing budgets, rolling forecasts, and cash flow forecasts
• You are the point of contact for practical financial questions from the team

What we are looking for in you

• You have completed an MBO-4 or HBO education in business administration, accountancy, or finance
• You have 2 to 5 years of relevant work experience, preferably within e-commerce or retail
• You are familiar with Exact Online; experience with Shopify and/or e-commerce tools is a plus
• You work accurately, structured, and have an eye for detail — but do not lose sight of the bigger picture
• You are independent, proactive, and dare to ask critical questions
• You have an affinity with numbers
• You can handle company-critical information with integrity
• You are proficient in Dutch and English, both spoken and written

What do we offer you?

• A competitive salary based on your knowledge and experience
• 8% holiday pay and 24 vacation days on a full-time basis
• A key role within a fast-growing, young, and ambitious fashion brand
• A lot of independence and room to shape the role
• An inspiring workplace in a historic location in Rotterdam with an energetic team
• A solid employee discount on our collection
• Friday afternoon drinks, team outings, and good coffee

Excited?

Do you recognize yourself in this vacancy and do you want to build the next growth phase of Most Wanted with us? Then apply quickly via the button below and send your CV and a short motivation. We can't wait to meet you!

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